HelloAssist picks up every call in your business's own voice — answering questions, booking appointments, and capturing leads around the clock. No app for your callers, no missed revenue, no voicemail.
Works with the phone number and software you already have · Live in days, not months
HelloAssist sounds natural, knows your business, and handles the calls you don't have time for.
Greets callers by name when it recognizes them, answers your common questions, and never sends a customer to voicemail.
Collects the caller's name, number, and what they need — then emails you a clean summary the moment the call ends.
Filters out robocalls and telemarketers so the only calls that reach you are the ones worth your time.
Custom persona, voice, and greeting tuned to your brand — friendly, professional, and on-message every time.
Call summaries, transcripts, and lead details delivered by email — and visible anytime in your dashboard.
Multilingual — English, Spanish, Polish, Russian, and more. It notices when a caller switches languages mid-call and responds in kind. Premium voices for the most natural pronunciation are available.
Once it has what it needs, it wraps up quickly and lets the caller know your team will call them right back — just like a sharp human receptionist.
A genuine emergency on the line? Your assistant texts your cell immediately — while it's still on the call — and keeps taking details. Routine calls never ping you.
See who called, what they needed, how many minutes you've used, and the spam HelloAssist blocked — on your desktop or your phone.
office@coastalplumbing.comSign out
Your AI receptionist is answering calls 24/7.
| When | From | Length | What they needed |
|---|---|---|---|
| Jun 8, 2:14 PM | Marcus BellCallText | 3m 42s | Booked drain cleaning for Thursday 9am — kitchen sink backing up. |
| Jun 8, 11:02 AM | Leah CortezCallText | 4m 10s | New lead — water heater leaking, wants a replacement quote this week. |
| Jun 8, 9:37 AM | Dana WhitfieldCallText | 1m 55s | Message taken — question about her invoice; asked for a callback. |
| Jun 8, 8:51 AM | Unknown | 0m 18s | Solicitor — “calling about your Google listing.” Screened & declined. |
The moment a call ends, HelloAssist emails you who called, their number, and exactly what they needed — so you can call or text them back before they call the next business.
We do the setup. You start catching the calls you were missing.
Your services, pricing, hours, FAQs, and the way you like to talk to customers — we build it all into your assistant.
We plug HelloAssist into your booking, CRM, or property software so it works with real, live data — not a script.
Forward your line (or use a dedicated number) and HelloAssist starts answering. Every call summarized to your inbox.
If a missed call means a missed customer, HelloAssist pays for itself.
HelloAssist doesn't just answer the phone — it looks up customers, checks live availability, and books jobs in your existing systems.
Salons, spas, wellness & fitness — look up clients, check class & service availability, and book appointments.
Vacation rentals & property management — pull reservations, property details, and create maintenance tasks.
Clinics, agencies & service businesses — real appointments booked on your GHL calendars, following rules your calendar can't enforce on its own.
Tours & activities — live availability with seats left, and a booking link texted to the caller before the call even ends.
Already have your own system? We connect HelloAssist to your database or API so it speaks your data.
No system to connect? We can read your existing website to learn your services, pricing, and policies.
Don't see your software? If it has an API, we can connect it. AppFolio, Gingr, and new integrations are something we build on request — just ask.
One call you'd have otherwise missed can cover the whole month. Every plan includes a dedicated business number, and unused minutes roll over.
Connecting HelloAssist to your booking platform — GoHighLevel, FareHarbor, Mindbody, Guesty, or a custom database — involves a one-time setup & integration fee; the running service is the AI Booking add-on below. Let's get on a call to discuss your stack →
Call estimates assume an average 1.5‑minute call and vary by call length. Unused included minutes roll over to the next month.
Optional upgrades that go beyond the phone call.
Some details are just hard to get right over the phone. Send callers a private link to snap and send photos — the leak, the broken unit, the model number — and type the things that get misheard: their exact address, the correct spelling of their email, and a message for your team. The information lands accurate, not garbled.
Connect your Microsoft 365 or Google Calendar and your assistant becomes a real scheduler. Callers book only when you're truly free — busy time on your calendar automatically blocks the phone, and every booking lands on your calendar with the caller's name and details. Set your availability visually, or just call your own number and say it out loud.
Already run GoHighLevel, FareHarbor, or Mindbody? Your assistant checks live availability and books directly in your system, following your rules — even the ones your booking software can't enforce on its own. Tours & activities operators: commission-based pricing is also available. One-time connection setup quoted per stack.
HelloAssist is an AI voice receptionist for small businesses. It answers every call 24/7 in your business's own voice — answering questions, booking appointments, screening robocalls, and capturing leads — then emails you a summary of every call.
HelloAssist connects to the tools you already run on, including GoHighLevel (clinics, agencies & service businesses), FareHarbor (tours & activities), Mindbody (salons, spas, wellness & fitness), and Guesty (vacation rentals & property management). It can also connect to custom databases and APIs, or read your existing website to learn your services and pricing. If your software has an API, we can connect it.
Yes. HelloAssist answers every call day, night, weekends, and holidays — picking up in under one ring so you never send a customer to voicemail or miss a lead.
Most businesses are live in days, not months. We learn your services, hours, and FAQs, connect your booking or CRM software, and then you forward your line or use a dedicated number — and HelloAssist starts answering.
HelloAssist is multilingual — English, Spanish, Polish, Russian, and more. The assistant recognizes when a caller switches languages, even mid-call, and responds in kind, continuing in whichever language they're most comfortable with. For languages beyond English, premium multilingual voices deliver the most natural pronunciation and are available as an option (at a higher per-minute rate).
Yes. With the Personal Scheduling add-on, connect Microsoft 365 or Google Calendar. Your assistant offers only times you're actually free, writes confirmed bookings straight onto your calendar, and never reads your event details — only free/busy.
Yes. For genuine emergencies, your assistant texts your cell immediately — while it's still on the call — with who's calling and what they need. Routine calls and sales pitches never trigger an alert.
See how HelloAssist sounds answering calls for a business like yours. A quick demo is the fastest way to get it.
